Responsibilities:

Specific responsibilities:

These responsibilities will be the same for all positions with the same title.

• The Administration and Finance Coordinator (FAC) is in charge of the general financial management of IDA.
• He /she works under the direct supervision of the Operation Director and assists him in the definition of the program/projects financial strategy and monitoring as well as in all financial aspects during the implementation of the project.
• He / she assists the General Director on fundraising/ budgets compilation for projects implemented by IDA as well as on the preparation of budget reallocations whenever needed, communicates with donors as necessary.
• The Administration and Finance Coordinator (FAC) is in charge of the direct Management of Finance Teams of IDA.
• The Administration and Finance Coordinator (FAC) is in charge of direct communication with the donors for the presentation of interim and final financial reports prepared as per Agreements signed with them, budget reallocations, confirmations etc. He makes sure that all donor regulations are strictly followed.
• The Administration and Finance Coordinator (FAC) is in charge of Checking monthly financial reports and transfer requests from the donors as per Agreements signed with them.
• Together with the General Director of IDA, he approves all expenditures realized during the implementation of the project.
• The Administration and Finance Coordinator is in direct contact with IDA´s Turkish Accountant in order to make sure that all necessary report to the Turkish Tax Authorities is made on monthly basis and all financial regulations are strictly respected.
• A Monthly cash flow report is prepared and directed to the General Director for his information and review.
• The Administration and Finance Coordinator (FAC) is in charge of keeping regular contact with the Banks. He is in charge of making regular cash withdrawals after an approval is given by the General Director.
• He / she is in charge of elaborating and putting in place all financial procedures necessary for a good internal control of the Organization. He organizes internal training and workshops on Finance for IDA team as needed.
• The Administration and Finance Coordinator receives on monthly basis a financial report from the Finance Officer and verifies it carefully. Financial information is forwarded to the General Director for his information and review.
• He /she receives on monthly basis the calculations of monthly staff salaries from the HR Department and verifies them carefully. He approves all salary payment of IDA´s staff and makes sure that the payments are realized carefully for IDA´s staff in Turkey and Syria. He is in charge of following all complains from IDA staff and solving them with the General Director and the HR Department.
• The Finance and Administration Coordinator is in charge of the auditing process. He assists the preparation of the audit report and makes sure that all recommendations given by the audits are put in place on timely fashion.
• The Finance and Administration Coordinator is in charge of making a yearly evaluation of IDA´s Finance Team. He suggests what training is needed for the increase of daily performance of IDA´s staff in the future.
• The Finance and Administration Coordinator strictly respects the confidentiality of the information he / she receives on IDA´s projects, finances and Employees. He agrees not to share IDA´s internal information with people outside the Organization even after the end of Employment with IDA.
• The Finance Administration Coordinator carries out other duties as requested by his/her Direct Supervisor.

• Competencies
• Competencies are important in order for the employee and the organization to deliver desired results. They are relevant for all staff and are divided into the following two categories:1. Professional competencies
  These are skills, knowledge, and experience that are important for effective performance.

  Generic professional competencies for this position:

  Bachelor’s degree in Finance or a related field.
  At least 6 years of relevant experience in resource mobilization, grants management, communications, advocacy or strategic planning in humanitarian or development organizations. Knowledge of health and protection sector resilience-related processes and of the health sector more generally is strongly preferred, but not an asset;
  Excellent leadership and team management capabilities;
  Proven access to a global network of donors and partners and leverage to build new networks and mobilize financing, short and long-term;
  Exceptional competencies in writing, communication, and facilitation;
  Experience working within a humanitarian context; previous experience working in the Syria regional response preferred;
  Previous experience working in complex and volatile contexts;
  Documented results related to the position’s responsibilities;
  Good IT skills, including Excel and Word.
  Context/specific skills, knowledge and experience:

  Knowledge of the context across Syria;
  Good standing and reputation in the community;
  Experience of working with local partners;
  Experience of conducting assessments and monitoring activities;
  Exceptional strategic planning and problem-solving skills;
  Advanced representation and negotiation skills with experience in high-level coordination;
  Strong analytical skills and ability to identify opportunities and risks;
  Effective communication skills, both written and verbal, in English (Arabic is a strong advantage);
  Ability to manage competing priorities and deliver under tight deadlines.
  Female candidates are highly encouraged to apply
  2. Behavioral competencies

  These are personal qualities that influence how successful people are in their job, the following are essential for this position:

  Planning and delivering results
  Communicating with impact and respect